BYLAW CHANGE #1: BOARD OF DIRECTORS
Current:
Article II, Duties. Section 1: Board of Directors
- The Board of Directors (the “Board” shall consist of four members elected by the general membership (President, Vice President, Secretary, and Treasurer), and any Directors appointed by the President.
- Officer and Directors must be active voting members of the Hudson Valley Chapter – The Board of Directors shall meet at the call of the President, and meetings will be open to the general membership. A quorum will consist of simple majority of the current members and the Board of Directors.
- There will be no salary or remuneration for services rendered by Chapter officers or committee chairs, with the exception of Board authorized expenses, incurred through Chapter Business.
Changes:
Article II, Duties. Section 1: Board of Directors
- The Board of Directors (the “Board” shall consist of four members elected by the general membership (President, Vice President, Secretary, and Treasurer), and any Directors appointed by the President and confirmed by a simple majority of the members present at a General membership meeting with a quorum of one-third of the active members and at least one member of the Board of Directors.
- Officers and Directors must be active voting members of the Hudson Valley Chapter – The Board of Directors shall meet at the call of the President, and meetings will be open to the general membership. A quorum will consist of simple majority of the current members and the Board of Directors.
- There will be no salary or remuneration for services rendered by Chapter officers or committee chairs, with the exception of Board authorized expenses, incurred through Chapter Business. – All ordinary business of the Board of Directors, whether conducted at a Board of Directors meeting, or other means, such as email, conference calls, web meetings, etc., shall be decided upon by a simple majority of the Board of Directors.
Rationale:
- First proposed change: Attempting to clarify that the President has the sole right to nominate Directors to the board outside of the 4 Board positions identified in the Bylaws, and the members must vote to confirm board positions.
- Second proposed change: Officer should be plural, i.e., Officers.
- Third proposed change: The Bylaws lacked clarity as to how the Board of Directors are able to make and approve business. This change allows the Board to conduct business via multiple communication options and clarifies that not every board member needs to agree to a change, i.e., requires simple majority.
BYLAW CHANGE #2: DIRECTORS
Current
Article II – Duties. Section 6: Directors
– Directors will be elected by a simple majority of the members present at a formal chapter meeting and will assume duties as assigned. Directors may include, but are not limited to: o Director of Testing
o Test Secretary
o Director of Training
o Game Keeper
o Director of Judging
o Newsletter Editor
Proposed
– Directors are to be appointed by the President. Directors will be elected by a simple majority of the members present at a General chapter meeting and will assume duties as assigned. Directors may include, but are not limited to:
o Director of Testing
o Test Secretary
o Director of Training
o Game Keeper
o Director of Judging
o Newsletter Editor
Rationale
– First change. Attempting to make this consistent with the language in Article II, Duties, Section 1: Board of Directors where it describes the President as responsible for appointing Board positions and members electing the appointments.
– Second change. Struck the word “formal” and replaced it with “General” as formal was not a defined term whereas General is defined in Article VI, Meetings, Section 2: General Meeting
BYLAW CHANGE #3: RESIGNATION & VACANCY
Current:
Article II – Duties. Section 8: Resignation and Vacancy
– Any Officer, Director, or Committee Chair may resign from office at any time without requiring acceptance by the Board. In case of vacancy of any of the offices of the Chapter for any reason whatsoever, the vacancy may be filled for the remainder of the term by appointment by the President with the approval of the Board.
Proposed:
– Any Officer, Director, or Committee Chair may resign from office at any time without requiring acceptance by the Board. In case of vacancy of any of the offices of the Chapter for any reason whatsoever, the vacancy may be filled for the remainder of the term by appointment by the President with the approval of the simple majority of the Board.
Rationale:
– Attempts to clarify as to what’s required to approve the appointment by the President
BYLAW CHANGE #4: TERMS OF OFFICE
Current:
Article V– Elections. Section 3: Terms of Office
– Each officer’s term of office shall be for full two calendar years. Terms begin on January 1 following the election and expire on December 31st of the second year.
Proposed:
– Each Officer’s term of office shall be for full two calendar years. Terms begin upon the conclusion of the election process held as part of the Annual meeting and expire at the conclusion of the Annual meeting of the second year upon conclusion of the election process.
Rationale:
– The Officer’s start and end dates should coincide with the conclusion of the election process held at the Annual meeting.
